Professional event planners work closely with their clients to determine the purpose and scope of the event.
Event planners are the miracle workers of events. They bring possibility to that which seems impossible.
Too numerous are the ones that like to claim for themselves the title- "Event planner." But in reality, they know very little about planning an event.
Their lack of awareness lends invitation to disarray; making an event totally different from what it should have been if it was coordinated by a professional event planner.
Just think of any flopped function you have attended before; I mean an event characterized by disorganization and complaints.
Now try find out the person behind the stage, you'll see that he/she is an acclaimed event planner: One of those proud agents of disarrangement.
Who is a professional event planner?
A professional event planner is a person that brings life and sway to an event. And this is made possible because a professional events planner knows what planning an event entails.
So if you really want to become an event planner, not just an event planner but a professional, then it is important for you to know what every professional event planner knows.
What is event planning?
Event planning can be defined as the process of managing a function such as a meeting, convention, trade show, ceremony, party, e.t.c.
It also includes budgeting, establishing timeliness, selecting and reserving the event sites, acquiring permits, planning food, coordinating transportation, developing a theme, arranging for activities, selecting speakers and keynotes, arranging for equipment and facilities, managing risk, and developing contingency plans.
What do I need to become a professional event planner?
Although having a degree in event planning is not a criteria for becoming a professional event planner, still, it is a good idea because it makes it possible for you to have a solid foundation in terms of knowledge.
Experience is golden and everyone knows this; so whether an event planner has a college degree or not many clients expect to see event planning experience on a resume. Even an amateur event planner can boast of one or two years of experience. Professionalism evolves with time, it grows with experience.
Passion is like a fire...it burns. It is more like a duty for every professional event planner to possess this fire, because it what you need the to succeed.
What are the duties of a professional event planner
1. Before Event
Professional event planners work closely with their clients to determine the purpose and scope of the event. The client establishes the time, location and budget.
And working under these parameters, the event planner seeks bids from local meetings and providers. An example of such service provider is a catering service
2. During Event
The event planner supervises setup for the event, which includes the use of equipments while the event progresses. The planner also strives to meet the needs of his host and guest in other to make every aspect of the event successful.
3. After Event
Inspection, accountability and cleanup.
What skills should a professional event Planner have?
How to become a successful professional event planner:
Develop event Goal and Objective
Organize a planning team
Set a Date (Give yourself enough time)
Create an event master Plan
Determine Administrative Process
Create a Publicity Plan
Establish a Budget
Determine Evaluation Process
In conclusion, it should be emphasized that it is the duty of every professional planner to ensure the event stays on schedule.
The planner should also ensure that featured speakers or performers are prepared and cued.